NextKick keeps a record of when each staff member starts and ends work. Staff clock in at your front desk kiosk with their Staff ID, or an admin can clock them in from the admin. This guide covers both, plus how to review and export hours.
Before you start
Add your staff first. See How to Add Staff and Set Their Permissions.
To calculate pay, enter each staff member's Hourly Rate on their profile.
To use the kiosk, set it up first. See How do I set up the front desk kiosk?
Step 1: Clock in and out at the kiosk
Staff use the Staff Clock-In button on your kiosk.
On the kiosk, tap Staff Clock-In. The Staff Clock In / Out screen opens.
Enter your Staff ID on the keypad and tap GO.
Check that your name appears, then tap Clock In Now.
At the end of your shift, enter your Staff ID again and tap GO. The Clock Out window shows how long you've been working. Tap Clock Out Now.
Tip: Each staff member's ID is on their profile. Go to Staff → Staff Members, click their name and look under Basic Details for Staff ID.
Step 2: Clock a staff member in from the admin
Use this when a staff member can't use the kiosk.
Go to Staff → Clock-In / Out.
Click Clock In.
Choose the Staff member.
Check the Start Date and Start Time. They default to today and the current time.
To record a whole shift at once, also enter the End Date and End Time.
Click Clock in.
Note: Only the school's main admin account can enter past times or change clock-in and clock-out times.
Step 3: Review hours for the week
The Clock-In / Out page shows one week at a time. Use the arrows to move between weeks.
By staff shows each staff member's total hours for the week. Click a name to see their shifts.
By week shows each day of the week. Click a day to see who worked.
Step 4: Export hours for payroll
Go to Staff → Staff Members and click the staff member's name.
Open the Work History tab. It lists each shift with Checked in, Checked out, Hours and Hourly Rate.
Choose the date range.
Click Export to download the list as a spreadsheet. If you've entered an Hourly Rate for this staff member, the export includes their pay information.
FAQ
Where do I find a staff member's Staff ID? On their profile under Basic Details. Go to Staff → Staff Members and click their name.
A staff member forgot to clock out. What happens? Their shift stays open. NextKick doesn't clock anyone out automatically. The school's main admin can fix the shift from the staff member's Work History tab.
Who can edit clock-in and clock-out times? Only the school's main admin account. Other staff can't change times or clock in for past dates.
What is Log & History? Staff → Log & History is a record of changes staff make in NextKick, like adding a membership or editing settings. It doesn't show clock-in times. Use Clock-In / Out or Work History for hours.
Can volunteers or student leaders clock in? Yes. Add them under Staff → Staff Members so they get a Staff ID, and they can clock in like any staff member. If they don't need to use the admin, set their pages to No Access in Access Control.