Forms let families sign up online for a trial, a membership, an event, a belt test or a product, without coming to the front desk. Each form has its own link and QR code you can share anywhere.
Form types
Form type | Use it for |
Trial Sign-up | New students signing up for one of your trial programs |
Lead Capture | Collecting contact information from people who aren't ready to sign up yet |
Membership Registration | New students choosing a membership plan and paying for it |
Event Registration | Sign-ups for an event, such as a tournament, camp or Parents' Night Out |
Custom Payment Item | Collecting payment for a one-time item you set up on the form |
Testing Registration | Sign-ups for a belt test |
eStore Products | Selling eStore products through a form |
Tip: For events, you can skip this page. Turn on Create a sign-up form for this event when you create the event, and the form is made for you. See How to Create an Event in NextKick.
Create a form
Step 1: Go to Marketing Tools → Forms and click Add new form.
Step 2: Choose a form template and click Continue.
Step 3: Enter a Form Title and an optional description, then click Continue.
Step 4: Set up the form in the editor (see below), click Preview to see it the way families will, then click Save.
Set up the form
The editor has three parts: Form Option, Payment Methods and Add Fields. The preview on the right updates as you make changes.
Form Option
Option | What it does |
Allow Multiple Participants | Lets one parent register more than one student, such as siblings, in a single form. |
Family Membership | Charges once per family instead of per person. All family members under the membership share a single payment. |
Custom Landing Page | Sets the page people see after they submit the form. For a trial form, you can send them straight to your trial classes. |
Add Tags to Participants | Adds tags to everyone who signs up, so you can find and filter them later. |
Email validation | Asks people to confirm their email with a 6-digit code. We recommend keeping it on. See Why We Recommend Email Verification on Your Forms. |
Payment Methods
Choose how people can pay: Credit Card, ACH or Cash.
ACH lets families pay from a bank account, including new families signing up for the first time. Your school needs bank transfers set up first. See Accept Bank Account (ACH) Payments.
A method you've turned off for that revenue type in your payment settings can't be used on the form.
If you don't take payments online, turn on Cash only.
Add Fields
Header: the title, description and header image families see at the top. You can change or remove the image.
Participant Information (Student): name, email and phone number are always included. Add Date of birth, Gender, Address or your own Custom question.
Registration: check the memberships (or trial programs) people can choose from. They appear in the same order as on your Membership Plans page.
Payment, Buyer Information and Agreement: added automatically when the form takes payment. Buyer Information is for the parent or guardian. If the membership has Terms and Conditions turned on, the agreement and signature appear at the end of the form.
Share your form
Go to Marketing Tools → Forms and open the form.
Click Share.
Click Copy Link, or Download the QR code.
Put the link on your website and social media, or in emails and texts. Print the QR code on flyers or display it at your front desk so anyone can scan and sign up.
Manage your forms
Open a form to see its settings and submissions, including form views, total participants, total payments, and who referred each new student (Referred by). Use the Actions menu to:
Edit: change the form. The link stays the same.
Copy: make a new form with the same settings, fields and memberships. "- Copy" is added to the title. It's the fastest way to make a similar form.
Set to Inactive: take the form offline without deleting it.
Delete: remove the form.
Common questions
Can I change a form after I've shared it? Yes. Edit the form and save. The link and QR code stay the same.
Can new families pay by ACH? Yes. Turn on ACH under Payment Methods, and families can enter their bank account when they sign up.
Families who pay by bank account don't see ACH on the form. Why? ACH is turned off on that form. Edit the form, turn on ACH under Payment Methods, and save.
A payment method is turned off and I can't turn it on. Why? It's turned off for that revenue type in your payment settings. Allow it there first.
I need a separate form for each membership plan. Is there a shortcut? Yes. Create one form, then use Actions → Copy and change only what's different.