Private lessons usually aren't part of your regular class schedule. In NextKick you sell them as a class credit membership, for example a 10-lesson pack, and put each lesson on your calendar as an appointment. This guide covers both, plus marking a student's attendance for a lesson.
Before you start
You need access to Settings → Membership Plans and the Calendar. See Staff Permissions: What Each Access Control Setting Covers.
Right now a student can't hold a term membership and a class credit membership at the same time.
How private lessons fit together
Part | Where | What it does |
Class credit membership plan | Settings → Membership Plans | Sells a set number of lessons as class credits |
Private Lesson appointment | Calendar → Create Schedule → Appointment | The lesson's name, description and calendar color, plus its date, time, instructor and members |
Attendance | Staff, in Calendar → Schedule Details | Records the lesson in the student's attendance |
Step 1: Create a private lesson plan
Go to Settings → Membership Plans and click Create.
Choose a Membership type. Private lessons don't need to be an Add-on, so Main is fine.
Under Sold by, choose Class credits.
In the credit(s) box, enter the number of lessons in the pack, e.g. 10.
Give the plan a clear Membership Name, e.g. "Private Lessons – 10 Pack".
Fill in the billing information, then click Create.
Class credit plans don't support auto-renewal or attendance limits, and installment payments need a set number of installments. Sold by can't be changed after the membership is created, so make a separate plan for private lessons. For every field, see How to Create a Membership Plan.
Step 2: Add the lessons to a student
Open the student's profile, go to the Membership tab and click Add Membership.
Choose New and pick your private lesson plan in Membership Name.
Check Class credits to grant. It's filled in with the plan's credits, and you can change it for this student.
Click Continue, choose how they'll pay, and finish adding the membership.
If the student already has a term membership, NextKick shows a message that term-based and class-credit memberships cannot be held at the same time, and the plan isn't added.
The membership then shows how many class credits are left. To add or remove lessons later, use Actions → Edit class credits on the membership. For the payment step, see How to Enroll a New Student.
Step 3: Create a Private Lesson appointment
An appointment is a one-on-one session on your calendar. You set up the lesson and its schedule in one form.
Go to Calendar and click Create Schedule.
Under What would you like to create?, choose Appointment and click Next.
In Appointment Type, choose Private Lesson. The other types are Consultation, Trial Lesson and Private Testing.
Enter the Appointment Name, e.g. "Private Lesson – 30 min", and a Description.
Pick a Calendar Color so private lessons stand out on the calendar. You can also attach an image.
Step 4: Set the lesson's schedule and members
Further down the same form, under Class Schedule:
Choose One-time, Multi-day or Recurring, e.g. Recurring for a weekly lesson.
Set the Class Date, Start Time and Duration, and choose the Instructor.
Set the Class Capacity, e.g. 1 for a one-on-one lesson.
Choose the settings below, then click Save.
Setting | What it does |
Assign Fixed Members | Click Assign Members to add students to every session of this schedule automatically |
Allow Reservations | Members reserve a spot ahead of time. Turn it off for sessions that don't need reservations. |
Visible to Students | Shows the schedule in the student app. When it's off, it's hidden from the schedule list, but students already booked still see it in My Schedule. |
Reservation Cut-off Time | Closes booking a set time before the lesson starts, e.g. 1 hour |
Tip: To let families book a private lesson, open the lesson on the calendar, click ⋮ and choose Share Scheduling Link. Copy the booking link or download its QR code and share it.
To change the name, description or color later, open a lesson, click ⋮ and choose Edit Appointment. The changes apply to every lesson in that appointment.
Step 5: Mark the student's attendance
When the student arrives, mark their attendance from the lesson: open it on the calendar, click Schedule Details, select the student in the Member List, and choose Update Attendance → Attended.
Marking a student Attended on a private lesson doesn't use a class credit. The lesson is added to their attendance, but Class credits remaining on the membership doesn't change. To take the lesson off their pack, use Actions → Edit class credits on the membership.
The lesson shows in the student's Attendances tab and in Attendance → Attendance History. When a class credit membership has no credits left, the membership ends and the student can't check in with it. Add credits with Actions → Edit class credits, or add a new class credit membership.
FAQ
Can a student have a term membership and a class credit membership at the same time?
No. Right now a student can't hold a term membership and a class credit membership at the same time.
Can I limit a private lesson plan to private lessons only?
No. Membership plans can't be linked to specific classes or appointments.
Does marking a student Attended on a private lesson use a class credit?
No. The lesson shows in their attendance, but Class credits remaining stays the same. To take the lesson off their pack, use Actions → Edit class credits on the membership.
What happens when a student runs out of credits?
The membership ends, and staff can't add attendance by hand until the student has credits again. If you restore credits within the membership's valid period, it becomes active again. See Why Can't a Student Check In or Book a Class?
What if the student pauses their membership?
Check-ins are blocked while it's paused, and the remaining class credits are kept.
Do families get a reminder before a private lesson?
Yes, if Schedule Reminder is on. It covers appointments, including private lessons. See Class Booking Confirmations and Reminders.
Can trial students book a private lesson?
No. Only Trial Lesson appointments are available to trial members.